Below are step by step instructions on what you need to do to ensure your business can access JobKeeper payments.

Due to the volume of clients who will be accessing JobKeeper we encourage you to complete the process using the ATO Business Portal to ensure that you are enrolled on time.

If you intend to claim JobKeeper for April then you need to act now!

1. Determine your eligibility
Determine whether your business meets the criteria to receive JobKeeper payments and from what date you are eligible. Refer to our previous correspondence to assist with this process.

2. Determine which employees are eligible for JobKeeper
For detailed information on which employees are eligible for JobKeeper click here.

3. Provide all eligible employees with a JobKeeper nomination notice
Send all eligible employees a JobKeeper employee nomination notice for them to complete and return to you before you enrol for JobKeeper. You should retain the notice on file. You can also create your own nomination notice if it is not practical to have each employee complete the ATO form.

4. Self employed
If you run your business through a company or trust and do not receive wages you should complete the JobKeeper nomination notice for eligible business participants – excluding sole traders.
Sole traders (with or without employees) should register using the ATO Business Portal.

5. Enrol for JobKeeper
You can enrol for JobKeeper on the ATO Business Portal. If you do not have access to the ATO Business Portal then we encourage you to register so that you are able to enrol for JobKeeper and manage the ongoing obligations of the JobKeeper scheme. To use the Business Portal you will need a myGovID linked to your ABN in relationship Authorisation Manager (RAM). You can find out how to set this up at ato.gov.au/mygovid.

If you have determined that you are eligible for the first two fortnights of JobKeeper payments (payable in April) then you must enrol before the end of April.

6. Set up your payroll to handle JobKeeper
Single Touch Payroll (STP) is the preferred method to handle JobKeeper payments. Most major software providers will be able to handle JobKeeper by the end of April.

Software Instructions

Xero
Xero is already set up to nominate your eligible JobKeeper employees and have added a pay category ‘JobKeeper Payment Top Up’ for all users to account for the payment in pay runs. This can be accessed through ‘Pay Employees’ where they also have other support information and updates on further enhancements to be released shortly.

MYOB
MYOB have released instructions for MYOB Essentials and AccountRight.

Other software
Please contact your service provider.

If you do not use STP to report JobKeeper payments then you will need to manually enter JobKeeper payments using the ATO Business Portal.

7. Pay your employees
Once you have determined which employees are eligible for JobKeeper and have received completed nomination forms from those employees you must pay them at least $1,500 per JobKeeper fortnight. The first JobKeeper fortnight is from 30 March to 12 April. Note that for businesses claiming JobKeeper in April there is a concession that allows you to have paid eligible employees a minimum of $3,000 by the end of April. From May onwards employees must by paid at least $1,500 on a fortnightly basis, or if your pay period is on a different cycle to fortnightly, then employees must by paid the equivalent of $1,500 per fortnight “on a reasonable basis”.

8. Notify the ATO of eligible employees
You only need to notify the ATO of eligible employees once. This can be one in one of the following ways:

1. Directly into your payroll software by 30 April, providing your software has been update with JobKeeper functionality; or
2. Through the ATO Business Portal from 4 May 2020.

9. Manage your ongoing JobKeeper ATO reporting requirements
Each month you must:

• Ensure you have paid your eligible employees at least $1,500 per eligible employee per fortnight.
• Log in to the ATO Business Portal to:
- review the number of eligible employees for each JobKeeper fortnight
- update your eligible employees if any of your eligible employees change or leave your employment
- provide your current and projected GST turnover
- re-confirm your contact and bank details for payment.

10. Further information
The ATO have released the following JobKeeper guides which are a useful source of information:

JobKeeper guide - sole traders
JobKeeper guide - employers reporting through STP
JobKeeper guide - employers not reporting through STP

If you require any guidance or are unable to access the ATO Business Portal please contact us.

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Last updated 20 April 2020.